Everything your team needs to turn tasks into execution.
Utasko brings tasks, projects, automations, AI assistance, and team visibility into one clear workspace — so work keeps moving without constant follow-up.
One workspace. Multiple ways to work.
View the same work as a list, board, calendar, timeline, or dashboard — so every team can stay aligned without changing tools.
Six core capabilities, one shared workspace.
Tasks & Projects
Organize work with tasks, subtasks, projects, and shared workspaces.
Ownership & Deadlines
Make responsibility visible with assignees, due dates, statuses, and blockers.
Automations
Reduce manual coordination with rules, reminders, and workflow actions.
AI Assistant
Summarize discussions, suggest next steps, and break work into action.
Dashboards
Track progress, workload, overdue work, and execution risks.
Integrations
Connect calendars, chat, email, and other tools into one flow.
More clarity than simple boards. Less complexity than bloated work suites.
Utasko is built for teams that have outgrown lightweight task tools but don’t want the overhead of enterprise-heavy platforms.
- Clear ownership for every task
- Practical AI for daily execution
- Faster adoption with human onboarding
Bring every task, owner, and deadline into one system.
Create tasks and subtasks, assign owners, set due dates, track status, and keep every project moving with more accountability.
- Tasks, subtasks, labels, and statuses
- Clear owners and due dates
- Comments, mentions, and attachments
- Blocked, in progress, and done states
Automate the routine so your team can focus on the work.
Set simple rules to reduce manual updates, reminders, reassignment, and process follow-ups.
- Auto-assign the next owner
- Trigger reminders when deadlines slip
- Update status automatically
- Apply repeatable workflow rules
Let AI summarize, plan, and surface what matters next.
Utasko’s AI helps teams move faster with summaries, next-step suggestions, task breakdowns, and visibility into stalled work.
- Summarize long discussions
- Generate a task plan from a short prompt
- Suggest next actions and priorities
- Surface blockers and risks
Turn tasks into real schedules.
Don’t just collect tasks in static lists. Plan when work actually gets done with calendar-aware views that connect deadlines, workload, and priorities.
- Schedule work against real deadlines
- Balance workload across the team
- Spot timing conflicts early
- Bring execution into real time
See progress, workload, and risks without chasing updates.
Track project progress, overdue work, blocked tasks, and team capacity from one shared dashboard.
- Progress across projects
- Overdue and blocked work
- Team workload visibility
- Reporting for managers and leads
Connect the tools your team already uses.
Bring your calendar, chat, email, and workflow tools into one connected system so tasks don’t get lost between apps.
- Calendar
- Chat
- Storage
- Dev tools
Start fast with ready-to-use workflows.
Choose a template, launch a workspace, and adapt it to your team in minutes.
Product launch
Structured launch workflow with milestones and ownership.
Sprint planning
Plan execution with tasks, review states, and handoffs.
Marketing campaign
Coordinate briefs, assets, deadlines, and approvals.
Built for the way modern teams work.
From product planning to operational execution and campaign coordination, Utasko adapts to how your team gets work done.
Product teams
Plan, prioritize, and ship with better visibility across initiatives and tasks.
Operations
Standardize recurring workflows, reduce bottlenecks, and improve accountability.
Marketing
Coordinate campaigns, approvals, assets, and deadlines in one shared workspace.
Growing companies
Give every team one clear system to execute without adding enterprise-heavy complexity.
A team that helps you launch well.
Utasko combines self-serve simplicity with responsive human support. Growing teams can get onboarding help, workflow guidance, and a faster path to adoption.
Built for growing teams. Ready to scale with your organization.
Start simple, then add stronger permissions, reporting, rollout support, and advanced controls as your team grows.
- Permissions and admin structure
- Workspace-level visibility
- Guided rollout for larger teams
- Security and compliance roadmap
Questions teams ask before switching
What makes Utasko different from basic task tools?
Utasko combines clear ownership, automation, AI assistance, dashboards, and calendar-aware planning in one system built for growing teams.
Can we migrate from spreadsheets or other tools?
Yes. Utasko is designed to help teams move from scattered workflows into one shared workspace.
Do you offer support with setup?
Yes. Growing teams can get onboarding help and guidance to launch faster.
Does Utasko include AI?
Yes. Utasko’s AI is built for practical execution tasks like summaries, next steps, and planning support.
See how Utasko helps your team move work forward.
Explore the product, launch a workspace, and bring more clarity to tasks, priorities, and execution.